Tracking Technician Time with Time Clock

How Time Clock Works

Time Clock lets technicians record the exact time they start and stop work on each job. The data is:

• Attached to the job — so you know total labor hours per visit.
• Summarised per technician per week — so payroll and billing are accurate.
• Exportable to CSV or PDF — for your payroll processor or accounting software.

Clocking In

When a technician arrives at a job:

1. Open the job in the CrewBrix app.
2. Tap Clock In.
3. A running timer appears at the top of the job screen.

GPS coordinates are captured at clock-in (used to verify on-site presence, not stored permanently).

Clocking Out

When the work is done:

1. Tap Clock Out on the job screen.
2. The time entry is saved: date, clock-in time, clock-out time, total hours.

If a technician forgets to clock out, a reminder notification is sent after 8 hours. Managers can manually edit time entries.

Viewing Time Entries

On a job: Open the job → Time tab. You'll see every clock-in/out entry for that job, including which technician clocked the time.

By technician: Go to Team → [Technician Name] → Time Clock. Filter by date range to see total hours worked.

Weekly summary: Go to Billing → Payroll Summary for a table of all technicians' hours by week.

Editing Time Entries

Managers and Owners can edit a time entry if a technician forgot to clock in or made an error:

1. Open the job → Time tab.
2. Tap the time entry to edit.
3. Adjust the clock-in or clock-out time and tap Save.
4. An audit note is added automatically recording who made the change.

Exporting for Payroll

1. Go to Billing → Payroll Summary.
2. Select the date range (typically the pay period).
3. Tap Export.
4. Choose CSV (for Excel / payroll software) or PDF (for printing).

The export includes each technician's name, total regular hours, and any overtime hours (calculated based on the overtime threshold you set in Settings → Billing → Payroll Settings).

Overtime Rules

Set your overtime threshold in Settings → Billing → Payroll Settings:

• Daily overtime — hours worked beyond X per day (e.g. 8 hours).
• Weekly overtime — hours worked beyond X per week (e.g. 40 hours).

CrewBrix flags overtime hours in the payroll summary but does not process payroll directly — export the data to your payroll software (e.g. Gusto, QuickBooks Payroll) for payment processing.