Technician capacity calculator
How much work can your team handle?
See your monthly job limit for a field service team. Then test how much more work may fit when each tech gets useful time back.
Inputs
Assumptions
Results
Estimated results
Potential extra work
$18,041
Conservative: $10,584
Extra jobs × average job value, before costs.
Jobs booked each month
403.2 jobs
Your booked workload now: techs × jobs per day × working days.
Time back
94.5 hours
Total team time saved each month.
Possible extra jobs (pooled)
43
All saved hours added together ÷ 2.2 hours per job.
Extra jobs (conservative)
25.2
Whole jobs each tech can fit in their own week (1) × 6 techs × 4.2 weeks.
How this estimate works
Monthly jobs = techs × jobs per tech per day × working days. Hours saved = techs × minutes saved per day ÷ 60 × working days. Possible extra jobs = hours saved ÷ hours per extra job.
Pooled adds every tech's spare minutes together. Conservative counts only whole jobs one tech can fit into their own week (minutes saved a day × 5 ÷ job minutes, rounded down), with weeks = working days ÷ 5.
Assumptions: Time saved across several routes may not fit one whole appointment. Check skills, service area, open time, job size, weather, callbacks, and parts before selling extra work. Extra work is potential revenue before costs, not profit.
The page link also keeps your inputs, so you can bookmark or share it.
Common questions
Short answers on what goes into each number and what the result does not tell you.
What should I count as technician job time?
Use a typical completed job, including travel, setup, on-site work, notes, and closeout. Use separate scenarios for different job types or skill levels instead of treating every technician and job as interchangeable.
Does time saved guarantee more jobs?
No. You also need customer demand, the right skills, parts, and usable appointment slots. Small blocks of time on different routes may not combine into a bookable visit. The result is a planning scenario, not a forecast.
How do I check the estimate against real work?
Compare the same number of working days before and after a workflow change. Record completed jobs, paid hours, drive time, overtime, and callbacks. Change the example inputs to match your team.
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A demo can show CrewBrix scheduling and field workflows. It does not prove that time saved across jobs, routes, and technicians will create a bookable appointment.